Committee Meeting Minutes Oct 2018

11 Oct Committee Meeting Minutes Oct 2018

• 14 committee meeting Thursday October 4^th at Andy FitzGerald’s

  Present: Chair AF, Sailing Sec Harvey Hillary, Treasurer Andy Penman  and social/media Sec by Luke Boughton( by SKYpe)

  Apologies : Andy Shaw , Caroline Gosford , Hugh Mclean , Edward FitzGerald, Charlie Duchesne , Mark Tait, Rich Dobson

  New Committee member

  • We welcomed Andy Shaw in his absence and thanked him for volunteering.
  • Does Rob Struckett his crew want to join too?
  • We congratulated Charlie Duchesne on his appointment as World secretary and welcome his attendance at any UK 14 committee meeting
  • Harvey Hillary also agreed to be vice Chairman as per the class constitution.

  AGM Notice

  • AGM at ISC on 3^rd Nov at 5.00
  • We have to get the information out by 21 days prior to the Nov 3^rd
  • In the absence of Caroline AF will do
  • Email was claimed to be sufficient
  • Officers all stand for re-election except Caroline who will help to introduce the new online system
  • Vacancy for Class Secretary
  • Vacancy for Editor of Gossip
  • Vacancy for Classic co-ordinator
  • Prize giving at AGM at Itchenor – Are there any prizes to hand out? Action ?
  • Last years Mins Action CG
  • Treasure’s report Action AP
  • Those present all agreed to stand again. AF to check with those not present.

  Constitution update

  • Too late to do constitution changes for AGM , CG has document but needs to go to Notty
  • The committee ran through the proposed changes at our Itchenor meeting.
  • Discussions over voting – polls or Ballots what was the definitions of them ( could be added as a foot note.

  Admin

  • Updated Mailing list still outstanding , Action CG
  • AF reported there is no trigger to update one’s address, email etc with 14 records
  • Caroline unfortunately has not been well and no report from out last meeting at Itchenor

   

  Class online subs project

  • Following a brief issued to Rich D he has made good progress and is testing a system called Webcollect which has an annual charge of £120 . We await Rich further work on the details.
  • Rich has submitted his project plan – Poseidon and awaits answers on a number of points from the committee.
  • Step 2 is other class management opportunities using the platform
  • Step 3 in this process is online management of class measurement certificates

  Dinghy Exhibition March 2-3^rd – Written submission by Andy Shaw

  • Hugh Maclean had delegated our newest committee member Andy Shaw who has things well in hand. De facto the class seems keen to go despite possible falling attendance.
  • A call for a London 14 party to follow on the Sat night. Action LB
  • Luke B said he would do the Manning Rota
  • Which boats ?– It was hoped Chris T would have a new boat on his stand
  • 14’s stand had room for 2 – another new B6Mk2, Andy P to be asked and one other ?
  • Stand is stored at Colins and is fit for purpose.
  • Last year DM made a stand to sit the boat on – do we need this again? Will it fit another design.
  • Rolling VR sports video can be used on live link . Process to be conformed – LB
  • Our stand is next to Spinlock our key sponsor.
  • New Poster was agreed as Ed and Neale pic ( as per front cover of Itchenor club mag) . Class to approach Spinlock to sponsor it ? Typical value is £500. Action ??
  • Boat for sales listing also required – Action LB

  POW 2019 , 26-30^th August– Harvey reported

  • Harvey and Andy P reported on their visit to the RCYC at Falmouth
  • RCYC have agreed to do it and now passes it over to their organising company.
  • They will sign up to our regatta contract
  • Fees max to be £275 , cost of the dinghy park was the problem as HM wanted £2500
  • Regatta chairman ex 14 Neil Andrews
  • OK for arrival by Saturday , practice race ?
  • Measurement proposal,( not discussed) – Action MT
  • Pow dinner on the Friday at the club in the marque
  • Dinghy park self-contained with changing rooms at the Falmouth Watersports club
  • Deal done with the tea hut for post-race refreshment
  • AF reminded everyone of the RCYC int 14 trophy awarded for all races over the event, no discard.
  • NOR and SI will be a while yet – Action HH
  • POW on the Wednesday, 2 race Friday finish at 4pm
  • New idea’s were discussed
    • Tracking system – HH to review
    • Long distance race – second race of the day , not part of the series
  • Sponsoring support
    • Peter Crockford has apparently offered for beers one evening
    • Headline sponsor £1,000 all will offset the cost or enable more to be done
  • VR sports video, we had an approach but HH thought there was an alternative. HH to review
  • Concerns over Safety cover . AF’s Rib offered!
  • Professional photography support? Not discussed.
  • Should be able to make a formal announcement soon without waiting for final price/NoR

   

  Calender 2019 – Harvey reported

  • POW 2020 Proposed Tynemouth with Howard Stevenson as Race officer. This was supported as an old 14 centre.
  • AF circulated Ed Fitz Itchenor program, Harvey to integrate with UK Calender
  • Draft to go onto website ASAP.
  • Keen to have a Tynemouth opening meeting
  • HH has an offer from Torbole to hold a summer Europeans in 2020
  • Longer term UK offer for the worlds was debated. Suggestion we run it from Lake Garda , Torbole. Other venues suggested were Itchenor, Slovenia. A joint Hayling Itchenor was discussed but it would be a split fleet.
  • The Century cup lives on and was a much requested event for next year – Action Phil Mcd. Harvey to contact for a proposed date. Action HH

  New Boat progress – Andy F reported

  • Ovington Boat B6 mk2 is progressing to be built at Weymouth by Chris and Sam Pascoe
  • One boat is available soon as Chris is sticking it together
  • Price and deliver details still awaited. Subject to price 3 firm orders and 2 maybes

  Other membership and boat news

  • The committed noted Liam Stackpole is building a new boat in Falmouth
  • Due to the excitement generated by San Fran there has been a lot of boat interest
  • New members at Itchenor with Ian Lodder and Williamson forming a new team having moved on from the RS 800
  • IF we do a Tymemouth POW there was talk of other new boats from the northern fleet.

  World report – AF

  • UK fleet had been asked to put up a trophy for a worlds race
  • Measurement issue with Jibs . Action Mark Tait
  • New Secretary – Charlie Duchane
  • AF had previously circulated the world Meetings mins
  • Regatta was a great success if a bit windy for all the fleet, a point noted by the World chairman

  Worlds Media

  • VR sports have done a great job and the Video and prompt race result and professional photography have given a real lift to the class. Can we do anything more to keep momentum?

  AOB

  • A general discussion on our equivalent of the Hall of Fame to keep old 14 sailors connected to the class
  • Peter Conway is oldest sailor at 84? sailing int 14 sailor at Lymington . We should make a fuss about him. Write an article ….Action ??

  Next meeting

  • As per the schedule pre-circulated.
  • AGM November at ISC Firecracker Nov 3^rd at 5.00